Rules & Regulations

ELIGIBILITY OF PARTICIPANTS

Exhibits and contests are open to residents of Lincoln County and the bordering area of British Columbia. EACH EXHIBITOR MUST GIVE FULL ADDRESS, P.O. BOX NUMBER, TOWN, ZIP AND PHONE NUMBER.  

Officers of the Fair reserve the right to interpret rules and regulations and to arbitrarily settle and determine all matters, questions and differences in regard to the fair or otherwise arising out of, or in connection with, or incidental to, the Fair. Any exhibitor who publicly expresses disapproval in the arena or on the grounds concerning a decision, or who, by act or interference, shall be guilty of conduct unbecoming an exhibitor, shall forfeit the premium and be excluded from further competition.

ELIGIBILITY OF ENTRIES

Failure to follow the rules and regulations could result in disqualification of an entry. Every entry must be made in the name of the bona fide creator except livestock. An entry made otherwise will not be allowed to compete. Any misrepresentation concerning an entry, either by facts stated or omitted, will void the entry. The Fair Board reserves the right to refuse to accept entries when there is unmistakable evidence of fraud or attempt of fraud, such as exhibiting entries not owned or grown by exhibitor.

Any entry, except livestock, having won a prize at a previous Tobacco Valley Fair or Lincoln County Fair, is ineligible to compete.

  • Only one entry will be permitted under each lot number by one exhibitor
  • Minor children will not be permitted to compete in the same lot with a parent . 
  • Duplicate items cannot be cross-entered in both youth and adult divisions. 
  • In youth classes, all eligible members of the same family may compete.
  • Exhibits erroneously entered may be transferred, at the discretion of the superintendent of the division to which they belong, if done prior to the awarding of premiums in the class to which they are eligible.

The officers of the Fair will exercise care and diligence to ensure the safety of all persons or articles entered for exhibit after their arrival and placement, but under no circumstances will they be responsible for the loss, or injury, or damage  occurring to, or  sustained by, any person or any exhibit or any entry.

REGISTRATION OF ENTRIES

Please note registration times as listed in the front of this book on the Fair Schedule page. Entries will be accepted ONLY during scheduled times. No early or late entries will be allowed. When filling out entry tags, please use a ball point pen and press firmly. If using address labels for your name, please apply then to each page on the entry tag.

All exhibitors must be registered and have a permanent number assigned. That number is to be used each year items are entered in the fair. If you do not have a number, you forfeit any and all premiums to be awarded. Please check the ‘book of numbers’ at the registration table for your correct number and verify that your address is correct.

Additional Rules and Guidelines may be found with applicable division information. Please check for these when entering exhibits or shows.

BOOTHS and FAIRWAY VENDORS  

Exhibit building booth and fairway vendor applications are located in center of this book. Applications must be received by the Fair secretary no later than August 20, 2015  and  will be assigned as they are received. Applications must be accompanied by payment before booth or fairway space will be allowed. Cancellations will not receive a refund. Display booths only will automatically be registered for competing for premiums, ribbons and special awards when applications are received by the secretary.

FIRE EXTINGUISHER REQUIRED IN ALL OUTSIDE BOOTHS USING ELECTRICITY OR PREPARING FOOD.  Fairway vendors must provide their own temporary and movable selling units.  These must be safely constructed and properly secured against inclement weather. Fees for fairway space are based on linear feet required as noted on the application.

Only Lincoln County residents, businesses or organizations may sponsor a food booth. Duplication of main menu food items will be avoided.  All non-profit organizations sponsoring a food booth must obtain a license exemption from the Department of Environmental Health in Libby. Those applications can be obtained at North Lincoln County Annex or from the Libby office or from the Fair secretary.  They must be received by the Libby office two weeks prior to the fair. Any commercial food booth must be licensed by the State of Montana. 

The Fair Board reserves the right to refuse booth or fairway space to any person, business  or organization  displaying or selling anything the management deems unsafe, inappropriate or of a demoralizing nature. Vendors who do not comply with the judgments of the Board will be escorted off the grounds and will not receive a refund.

Chicken wire will be provided for use across the front of display only booths located in the exhibit building for security if desired. Tables provided by the Fair will be assessed at $10 each and are for use at the booths with fabric curtains only. Pins may not be used in the curtains.  All other supplies and tools needed must be brought and furnished by exhibitors or vendors. 

Exhibitors and vendors failing to have their exhibits ready at the opening hour, will forfeit the right to their space and are not entitled to a refund.  Any open exhibit booths must be attended by a person throughout the Fair, as the buildings and grounds will be open to the public.  All booths must remain in place until 4:00 p.m. Sunday, August 30, 2014.

Any subletting of commercial exhibit space without written authorization from the management is strictly prohibited. The Fair Board authorizes the letting of only such privileges as are required to supply the necessary wants of the people, but under no circumstances will privileges of a questionable or demoralizing nature be let or tolerated upon the grounds or in the buildings.  

NO POSTERS OR ADVERTISEMENTS ALLOWED ON OR IN FAIR BUILDINGS OR IN REST ROOMS WITHOUT WRITTEN PERMISSION FROM FAIR SECRETARY.

No roving vendors of food, raffle tickets, or other merchandise will be allowed on the fairgrounds unless by written permission of the Fair Secretary.

CONTESTS

Contests will be conducted according to the rules set forth by the Fair Board. No claim for injury to any person or property shall ever be assessed nor suit instituted or maintained against the Lincoln County Fair Board, its officers or their agents, or in behalf of any person, firm or corporation or their agents, representatives or servants or employees having license or privilege to exhibit on the grounds or occupying space.

PREMIUMS AND AWARDS

No prizes will be awarded, nor will any premium be paid, on any animal or article not mentioned or classified in this premium list.

Premiums will be paid according to the official records as recorded in the judges’ section on the entry tags. The judge’s record will be final.

No entries will be made specifically for Special Awards. Special award checks will be mailed to award winners.  The Fair Board does not guarantee payment of Special Awards offered by merchants or private parties.

The EXHIBITOR OF THE YEAR award will be made at the close of the Fair to the person who garners the most points in Divisions D, E, F, and G on the basis of 10 points for each first place, 5 points for each second place and 3 points for each third place. The winner will be eligible the following year to compete for the award. Each winner will receive, as a personal award, a small plaque suitably engraved. The winner will presented at the Awards Ceremony on Sunday afternoon. Congratulations to Teddie Egeline, the 2014 Exhibitor of the Year.

PEOPLE'S CHOICE AWARDS will be offered in several divisions as sponsorships are offered.  See special award section of premium book for details.

PROTESTS

Protests on awards given or decisions made concerning any portion of the Fair must be made in writing and accompanied by a deposit of $25.00, which deposit shall be forfeited if protest is not sustained. Such protest to the management must state plainly the cause of complaint or appeal and must be filed with the secretary within five hours after the award is made, it being considered that the award is made when the ribbon or premium card is placed.

DIVISIONS AND SUPERINTENDENTS

Superintendents in the buildings will have charge of the department assigned to them, subject to the orders of the manager, and shall be on duty at Noon on Thursday, 8:00 a.m. on Friday, 10:00 a.m. on Saturday and 10:00 a.m. on Sunday of the Fair. No department shall be left unattended while the Fair is open to the public.

Exhibitors will present their entries to the proper superintendent for direction as to the proper placing of the entry. Please do not take entries to divisions and leave them without verifying with the superintendents that they have been properly registered and tagged. 

Persons seeking information relative to exhibits are requested to go to the superintendent of the appropriate division.

ANIMALS ON THE GROUNDS

  • Horses will not be allowed outside arenas or show staging areas. No horses will be ridden or picketed in camping area.
  • Dogs allowed on grounds only under leash and direct control of their owners. Doggie cleanup is also the responsibility of the owners.  
  • Please no dogs in the food court or Kidsville areas.

PARKING AND CAMPING

The Board reserves the right to direct and regulate the parking of all automobiles or other vehicles or conveyances within the fairgrounds and to direct where they shall be driven therein. To that end a $2.00 per vehicle per day (Friday through Sunday) charge will be assessed at the fairgrounds gates to offset the cost of parking attendants. No charge for Thursday. Three day passes are available for a discounted rate of $5. No fees charged after 4 pm on Sunday. The Board may prohibit the running of automobiles in any section of the grounds. 

Wheelchairs will be available for check-out at the fair office.

Any "NO PARKING", "RESERVED PARKING", OR "PARKING RESTRICTED TO..." signs must be obeyed.  Any vehicle left parked inside any "restricted area" or if left blocking other vehicles already parked will be towed away and towing bill must be paid for by owner of vehicle.

No minors will be allowed to stay overnight at the Fairgrounds unless chaperoned.  Applies to campers, trailers, tents, etc. Chaperones of each group must be listed with the Fair Secretary and must submit a list of names of youths for which they are responsible.

Campers and Motorhomes: There is limited camping space available on the Fair Grounds. Spaces are available by advance reservation with the secretary and by first come- first served for remaining space. 

 A  $25.00 fee will be assessed for all camp sites with a $5.00 surcharge for spaces providing electricity.  Spaces will be assigned as reservations are made. The fair secretary reserves the right to reassign camp spaces as needed. No camping will be allowed except in designated camping spaces. There will be no camping before Wednesday at noon the week of the fair. 

CLAIMING OF EXHIBITS AT CLOSE OF FAIR

All exhibits and livestock must remain in place until 4:00 p.m. Sunday. Removal of exhibits before 4:00 p.m. will cause forfeiture of ribbon and prize money. Exhibits must be removed by 6:00 p.m. Sunday except by written order of the superintendent of that department; this order to be approved by the Fair Board. The Fair Board disclaims any responsibility for articles left after this time. 

No entry tags may be detached or removed from exhibit at any time. The Fair Board reserves the right to withhold premium payments unless entry tag is attached to exhibit. Exhibitors must present their entry tag stubs to the proper superintendent before removing exhibits. Those removing exhibits must leave entry tags with the division superintendent or at the office.

All ribbons must be left on entry until 4:00 p.m. Sunday, except by special permission of the department superintendents and the Fair Board.

GENERAL

All corrections or additions to the Fair Book for the following year must be submitted in writing to Lois Sciligo, Secretary/Manager by January 31, 2016.

ABSOLUTELY NO WATER BALLOONS, SQUIRT GUNS, OR SILLY STRING ON FAIRGROUNDS!!! “PROJECTILE” TYPE TOYS ARE ALSO DISCOURAGED EVEN THOSE CONSIDERED “SOFT”. 

NO BICYCLES OR MOTOR CYCLES ALLOWED BEYOND GATES TO THE FAIRWAY AND/OR THE FOOD COURT. AT NO TIME SHALL ANY VEHICLE OF ANY KIND BE DRIVEN ON THE CENTER AREA OF THE FOOD COURT.

There are garbage containers and recycling bins throughout the grounds. Please help us keep the area clean.  

No smoking, food or beverages to be allowed in any building or barn. Please be considerate of others when smoking on the fairway or in the food court.

FOLLOW INSTRUCTIONS CLOSELY WHEN PREPARING EXHIBITS FOR THE FAIR. AN ERROR COULD DISQUALIFY YOUR EXHIBIT.

A WORD OF THANKS

THANK YOU to all businesses, organizations and individuals who make the Lincoln County Fair possible, who sponsor ads and/or special awards. They are greatly appreciated. Please let them know if you saw their ad in this book.

THANKS ALSO... 

  • To the dozens of volunteers who spend hours of time to bring you a quality Fair.
  • To Timber Creek Graphics for publication of this year's pemium book.
  • To the businesses who bought ads in the fair book so that we could have it printing.
  • To the Tobacco Valley Rodeo Association for sponsoring The Bull Thing on Saturday night.
  • To the Eureka Ambulance Service for emergency first aid as needed.
  • To Holly VanBemmel and crew and all who share their amazing talents on the Food Court Free Stage.
  • To Lincoln Electric Coop, Interbel Telephone Coop and Whitefish Credit Union for sponsoring “Co-op Day at the Fair”
  • To the Kidsville committee for organizing and running Kidsville.
  • To all individuals, clubs, organizations, and commercial firms whose displays add to the attraction of the grounds and exhibit buildings.
  • To the 4-H youth and their families who spend endless hours promoting and participating in the fair.
  • To all superintendents, assistants, judges, clerks and all others who are not listed, but who cooperated to make the Fair a success.

YOU are what makes the Lincoln County Fair a GRAND affair!

Sincerely,

The Lincoln County Fair Board